For a business, creating the right workspace environment is as important as finding the right skillful people. To accomplish a business goal, a company should make use of all the talents it has cultivated through active collaboration and brainstorming sessions. According to a trusted source, employees in middle management spend 35% time in meetings and it is a whopping 50% for the top management. And there’s nothing like wasting the significant amount of time in meeting rooms which are unproductive and do not yield desired results. In today’s fast-paced modern workspaces, a lifeless conference room with just a table and uncomfortable chairs will not conform to the mission and vision of a business. It will be just like handing out conventional notebooks to employees instead of high tech laptops and tablets.
A conference room is a place where the clients, stakeholders and employees come to share their insights and to engage in an active discussion. It’s a place where first impressions are made, and there’s no second opportunity to create that. An ideal conference room should create a conducive environment that evokes interaction, collaboration and connection. It should have a right balance of furniture, equipment and elements that help in making it distraction-free.
Here are the 5 best practices that we have put together to help you design a collaborative, creative and effective conference room;
Measure up the room layout
The first and foremost thing is to properly measure up the entire space and its dimensions. With that, identify the purpose the room is going to serve – will it be used as a small meeting room, a large meeting room or a boardroom? That will help you choose the right number of furniture and equipment required for the conference room.
Size and configuration of the table
After measuring up the room layout, the next step is to choose the right size and configuration of the conference table. It should be proportionate to the size of the area of the meeting room. For agenda-focused meetings, choose a rectangular table, for active interactions go for U-shaped or hollow square style table, for networking use round shape table. Evaluate the pros and cons of each style before deciding the final one.
Conference rooms often require attendees to sit for an extended period of time – it is not good for the well-being as it creates pressure in the neck and lumbar area. To make the conference rooms harmonious and health-centric, you should invest in ergonomically advanced revolving chairs. The chairs should facilitate movement and should come with multiple adjustment features. A great ergonomic and supportive office chair promotes lengthy discussions and helps attendees sit through a long presentation with ease.
Privacy and acoustics
The conference room should be located near the chairman’s room or areas that are free from the hustle and bustle of the workplace. Imagine your team is involved in a great brainstorming session, there are a lot of creative ideas brewing and suddenly they can hear people talking on the phone in the adjacent room, sounds unpleasant! Right? With so many office variables, the privacy of the conference room should be respected. Improve room isolation with quality acoustics for the improvement of attendees’ attention.
Nowadays, companies rely a lot on technology, from meetings with the team that works in another country to train a team through video – everything has gone digital. A modern conference room should have top-notch audio/video equipment, laptops, LCD and cameras. All equipment should be easy to use and configure for everyone. The size of the LCD should be right and the cameras should be at eye-level. All equipment should facilitate lively exchange between attendees without derailing the motive of the meeting.
Wrapping it up
For an advertising company, vibrant colours and quirky designs will seem like a good idea while for some other company, calm and neutral hues will be more appealing. The idea of the perfect conference room is subjective for every business however the points we mentioned can be applied to all. Ultimately, a great conference room should encourage creativity and connectivity without compromising on professionalism.
Now you have our five tips on contemporary conference rooms, so you can optimize your workplace to create a safe, comfortable and collaborative environment. And if you need highly advanced office chairs and executive chairs, you can count on the HOF. Our chairs boast superior quality, supportive features and unmatched comfort. Visit us at shop.hofindia.com and explore the collection!