14 Jun

5 Tips for Designing a Perfect Meeting Room

4 Chairs That Can Help You Beat The Heat

A right meeting room is as crucial as hiring the right employees for your organization. The design of the room should align with your company’s missions so that the right idea can be born in the right environment.

To leave a lasting impression on clients and employees, organizations should design a meeting room like it means business. It should get the creative juices flowing!

Create a meeting room that speaks of professionalism; infuse it with your organization’s personality. It is like a library of ideas; a place where you brainstorm, cultivate meaningful conversations and come up with creative solutions.

Your employees should not feel out of place and lethargic as they enter the room where strong impressions and out of the box ideas are generated. It should result in efficiency, productivity and creativity and not otherwise.

Employees spend more than 30% of their time in meetings that’s why designing a meeting room that fulfils their needs creatively and practically becomes a decisive element of your strategy.

When you are about to design a meeting space, ask yourself what kind of meetings you will have.

Analyzing the needs and requirements of the meeting space feed the designing process. Ask yourself who’s going to come into your meeting space – is it for clients, employees or both. Create a tailor-made organization of your choosing by considering factors like room size, utilization, meeting size and time.

As we collaborate for work requirements across the world, make sure it is innovative and well equipped with technological infrastructure. It should support the new way of working in every way.

Tips on creating the best meeting room:

1. Pick the right room

Choose a room where distractions are kept to a minimum. The positioning of the room beside the CEO room is highly advised, as it is the only area of the office where the footfall is less and the environment is always confidential. However, if you’re facing space crunch, then make sure the walls and windows are soundproof.

Also, using the right colours affect the mood of employees in many ways. The colour theme should align with your strategy and purpose of meetings. If you paint the room yellow, it will make people talk and make the environment more vibrant. Blue is another colour that evokes productivity and a sense of calmness.

2. Furniture 

To get the required attention and engagement of each employee, it is important to decide a table configuration that gets the conversation going and has everyone involved. There are plenty of styles to choose from, you can directly engage them with the presenter, while a classroom style table is apt to accommodate more people. Analyze the pros and cons of each style and make sure it suffices.

The flexibility of chairs has a great significance in creating the right environment.  Comfortable seating promotes meaningful and longer discussions making them fruitful. The chair should be comfortable, should have an armrest and should be able to swivel and adjust to the preferences of the users. Some important factors that you should keep in mind while selecting chairs for the meeting room are chair design, chair upholstery and ergonomic features.

Movement is the main ingredient of keeping the energy and tempo high; chairs with castors are apt for that purpose. HOF is a pioneer in making office chairs and makes sure the environment of your chair is always productive and full of life. It offers chairs like Zoro Elite and Zydo Elite which are the epitome of comfort and have tasteful ergonomic designs.

3. Office acoustics to combat noisy surroundings

Research indicates that a noisy office can drop the motivation and productivity level of employees to more than 60%. Disruptive voices are part and parcel of office life, but it also makes your employees feel agitated and distracted. To keep the productivity and focus alive in the meeting room, you should consider getting sound absorbing and sound dampening acoustics, either on your walls or your ceilings.

4. Lighting

Lighting according to the aesthetics and fictional factors is an essential part of designing. A meeting room should have a flexible combination of direct and indirect light components.  While soft toned lights might make your people doze off, harsh lights make it hard to read and see the projectors and screens. You can use intelligent lighting solutions so that you can change the tones according to the purpose of your meeting.

5. In-room equipment

As our horizons have broadened after digitization, audio-visual equipment is a key element of the meeting room. You should always have video conferencing equipment, projector, screen sharing elements and big screens for exchanging and the portrayal of your ideas.

You should provide charging outlets to your employees for their systems. You can also use office automation devices to make advanced meeting experience.

Wrapping it up

Designing a well-planned and functional meeting space environment is a necessity. It doesn’t let you waste the talent that you have cultivated at your organization by promoting pro-active collaborations and creative processes in the best way possible. Create a diverse meeting room with HOF; explore the whole range of products at shop.hofindia.com